Wed, March 21, 2018  
10am to 2pm
Germanic-American Institute
301 Summit Avenue
Saint Paul, MN 55102 

We hope you'll join us for this half day workshop focusing on topics impacting festival/event production in Saint Paul. We will hear from Mayor Melvin Carter and get updates on Recycling procedures, Security at festivals and Block Party permits.

Agenda:
9:30 AM  Networking
10:00AM  Mayor Carter: Festivals in Saint Paul
11:15AM  Recycling at your Festival
Noon - Lunch
12:30PM    Security at Festivals & Block permit updates

A light lunch will be provided.

Tickets:
$10/person
FREE for current members of Saint Paul Festival Association

REGISTER TODAY!

Marketing Department – Marketing Specialist
(Full-Time, Non-Exempt)

Overview
Come be a part of the Minnesota State Fair Marketing team! The Marketing Specialist is responsible for supporting and assisting State Fair media and public relations, advertising, marketing, social media and communications efforts.

Essential Functions

• Manage pre-fair and day-of-show Grandstand media relations.
  
• Oversee the creation and project management of various brochures, including the Deals, Drawings & Giveaways Guide, Preview Brochure, Art & Sculpture Brochure, Gardens Brochure, New Foods Brochure and Last Chance Flyer.
  
• Manage the Minnesota State Fair’s advertising in niche publication pieces such as MN Parent and Minnesota Good Age.
  
• Distribute forms, gather orders, enter data and handle distribution for the annual media parking credentials process, including coordinating and managing the media parking lot.
  
• Act as the primary scheduler for food concessionaire media appearances and interviews.
  
• Develop, write, produce and deliver 14 issues of the State Fair Daily News.
  
• Support the planning, tracking and more of the State Fair advertising and promotions campaign, including fielding advertising and ticket trade inquiries.
  
• Support the planning, tracking, content creation and more with the State Fair’s social media campaign.
  
• Assist with the project management, content creation and editing of the media kit.
  
• Assist with media relations by generating story ideas, scheduling interviews, researching and answering questions, as well as monitoring the media phone line and e-mail account.
  
• Assist with monitoring and archiving of broadcast, online and print media coverage.
  
• Update the internal State Fair style guide annually.
  
• Produce scripts for the 50 Year Awards, Outstanding Senior Awards and free stage pre-shows.
  
• Prepare marketing division and entries for IAFE Communications awards and various local awards.
  
• Support all department areas where needed, including crisis communication, proofreading and editing written materials, and more.
  
• Assist with tasks as assigned by either the immediate supervisor or general manager.
  
• During peak activity times, work extra daily hours and periods with no days off.
  

Required Qualifications

• Two years post high school education and two years related experience; or equivalent combination of education and experience.
  
• Computer skills, including experience with Microsoft Office Suite and database software.
  
• Excellent oral, written and interpersonal communication skills.
  
• Strong project management skills, including the ability to prioritize and remain flexible.
  
• Outstanding organizational, editing and proofing skills, as well as attention to detail.
  
• Strong customer service skills and experience.
  
• Ability to stay calm, efficient and effective in high-pressure situations.
  
• Valid driver’s license.
  

Preferred Qualifications

• Bachelor’s degree in journalism, communications or a related area of study.
  
• Experience with InDesign and FileMaker.
  
• Knowledge of publication fundamentals and event coordination.
  
• Professional or volunteer event/marketing experience.
  

Please send resumes and cover letters to employment@mnstatefair.org.

Learn about weather at events, Unmanned Aircraft Systems (UAS’s or drones) and dealing with protesters for festivals and events with a one-week online course!

The University of Minnesota Tourism Center is offering an online course on emergency and crisis management for festivals and events. The interactive, engaging online course lasts for one week. This course will help participants learn how to plan for weather emergencies and the ever changing landscape of protesters and drones at events.

The course will be taught by Angela Mens-Eastman, an expert on festival and event risk management and emergency response. Angela is a certified Emergency Manager and is currently employed as an Emergency Preparedness Coordinator for Washington County, MN. She is also serving as a consultant for the Emergency Management Program at the Metropolitan Airports Commission (MAC). She is the co-owner of Events by Eastman, an event planning and production company. In her 30 years of experience she has planned over 2,500 events of all sizes.

For more information, please visit the course webpage or contact the Tourism Center at kaden001@umn.edu. 

Emergency and crisis management for festivals and events: Weather, Unmanned Aircraft Systems (drones) and protesters

In this session, students will learn about the impact that weather can have on an event and how best to prepare for it. Real world examples will be used to demonstrate the best methods of planning for a safe event. The class will touch on the most recent challenges to events and the ever changing landscape of UAS’s and the impact that protesters can have on your event.

The Timely Topic will be offered Nov 6 – 10, 2017 (fall 2017) as well as April 2 – 6, 2018 (spring 2018). $99 if you register by October 16 for the fall 2017 offering or March 12 for the spring 2018 offering. $149 thereafter. For registration and more information about the Timely Topic or Festival and Event Management, please visit the course webpage or contact the Tourism Center at kaden001@umn.edu.

Date: Wednesday, September 13, 7:00 p.m.
Location: Textile Center
3000 University Ave S.E., Minneapolis, MN 55414

The Minnesota State Arts Board is holding a free information session in the Twin Cities metro area about funding opportunities for artists, arts organizations, schools, community organizations, and health and human service organizations. 

The session includes a brief overview of Arts Board and Metropolitan Regional Arts Council grant programs, a panel discussion with Arts Board grantees, and a question and answer period. The session provides an opportunity for participants to learn from the experience of a diverse group of peers who have successfully worked in partnership with the Arts Board to fund a range of projects. 

The information session is free of charge, but advance registration is strongly encouraged.

Register here.

Click here to view directions and parking information.

The Minnesota Orchestra is the largest performing arts organization in the state and one of America’s top symphonic ensembles. Now in its second century, the orchestra continues a tradition of world-renowned artistic excellence, adventurous programming, and a visionary commitment to building the orchestra of tomorrow. The orchestra typically presents nearly 175 programs each year, primarily at its home venue of Orchestra Hall in downtown Minneapolis, a world-class performing arts center praised internationally for its acoustics.

Primary Purpose:
The Events and Facility Sales Coordinator serves as the primary contact for rental events once the contract has been fully executed. Responsible for the coordination and communication (with clients, vendors, and MOA administrative staff) of all details related to assigned rental events at Orchestra Hall. Assists with rental sales calls and facility tours as necessary.

Prepares invoice for final review by Events and Facility Sales Manager. Provides assistance to the Manager of Concert Enhancements, Concessions, and Special Events as assigned as well as other departments as necessary with event planning. This position is the primary contact for venue use scheduled by internal clients/departments. Serves as on-site Event Manager approximately once per week depending on event load.

Major Job Functions:

Assists Event and Facilities Sales Manager with coordination and execution of private, community, and business rentals for Orchestra Hall including:

• Performances
• Community non-profit events
• Donor-hosted events
• Business meetings and presentations
• Lectures
• Parties and banquets
• Weddings and receptions
• Fundraisers
• Special occasions
• Graduation ceremonies
• Political gatherings
• Educational activities
• Conventions and trade shows
• Exhibits and displays
• Internal events

Provides exceptional client services that exceed customer expectations. Assures that events are well produced through correspondence with clients and staff, production meetings with clients and staff, staff scheduling and additional arrangements.

• Acts as primary contact for Rental clients once contract has been signed.
• Responds to event inquires and requests with information, facility tours, and pricing, demonstrating creativity in meeting client’s needs. Responds to all customer calls and requests within 48 hours.
• Builds and sustains customer relationships. Foster ongoing relationships through persistence, professionalism and organization. Follow-up with accounts on a regular basis.
• Diagrams and communicates room set-up and overall preparation for event. Suggest and revise Orchestral Hall auditorium and room layouts.
• Communicates both verbally and in writing to prospects, clients, and internal administrative staff to ensure high quality of service.
• Produces event information documents for both audience services and backstage production.
• Manages rental events (as needed) and/or initiates event launch by greeting client and providing work direction to front-of-house and production staff.
• Prepares final settlement documents and any post show briefing notes in a timely manner.

Collaborate with Marketing Manager on marketing and communications plan

• Ensures that rental clients marketing needs (i.e. digital signage, web site listing, and front-drive signage) are scheduled and coordinated with marketing design and production team.

Coordinate with internal staff to achieve successful event outcomes

• Communicate effectively with internal events team to effectively and efficiently process assigned incoming sales business.

• Serve as an active member of Audience Services event management team by attending routinely scheduled meetings and serving as back-up for event staffing.

Qualifications:

• Four-year college degree.
• Minimum two years event coordinating experience in: a performing arts or events venue; hotel or hospitality industry; corporate or convention center; or non-profit arts.
• Exceptional communication skills, verbal and written.
• Flexible schedule: must be available to work weekdays, weekends and some holidays due to events.

 

To Apply:
Please send resume and salary requirements to:

Email:  resumes@mnorch.org

No Phone Calls Please

Fanfare Attractions - Site Logistics Staff

• Able to physically lift 40 to 60 pounds
  
• Able to work in a diverse environment
  
• Seasonal work based on event
  
• Weekends and some weekdays
  
• Able to take direction
  
• Most work is in an outdoor environment
  
• May work up to 12 to 15 hours in a day
  
• Food provided
  

The first days of work: June 22nd through June 26th.

Hourly rate position, starting at $10/hr. Please provide a letter of interest or resume in the email along with your contact information.

Contact Cory Hilden at cory.hilden@fanfareattractions.com

Twin Cities In Motion (TCM) is searching for a part-time Registration Assistant (30 hr/wk). TCM plans and executes the region’s premier events, including the Medtronic Twin Cities Marathon, a Top 10 U.S. Marathon. With a mission of promoting healthy lifestyles by igniting everyone’s inner athlete, TCM is proud to provide financial support to youth and professional athlete initiatives.

The new Registration Assistant position supports the expanding portfolio of TCM races and events through registration, data management and customer service. This position works directly with the TCM Registration Coordinator (RC) and reports to the Director of Operations (DOO).

Strong data management, interpersonal and organization skills are critical for the Registration Assistant position. The position is responsible for the following:

• Assist RC with online registration management using TCM online registration vendor, tasks may include:

o Build event forms for registration

o Manage classifications, price tiers, coupon codes or other variables

o Manage inventory of shirts or other items with input from race operations

o Assist groups and individuals with special case registration scenarios

• Assist RC to manage participant and customer data using standardized fields and practices
• Compile registration, results and participant reports
• Perform data analysis to support TCM financial, marketing, operations and community outreach needs and practices
• Provide customer service to TCM customers and event participants and uphold organization policies
• Plan, manage and oversee packet pick up and help desk operations for assigned events (must be available to support activity during non-traditional business hours during assigned events)
• Assist in creating TCM registration timeline for calendar year
• Other tasks as assigned

Qualifications

• Minimum 1-2 years data management or data analysis experience
• Proficiencies with Microsoft Excel, Access and/or SQL databases or other dynamic database or CRM software
• Skillful communicator able to effectively interact with a diverse group of personalities
• Strong interpersonal, organizational and planning skills
• Able to handle busy, fast-paced, deadline-driven environment, with attention to detail and ability to maintain a calm presence during challenging situations
• Ability to regularly lift weights for events up to 25 lbs. and occasionally weights up to 40 lbs.
• Available to work non –traditional business hours during assigned events
• Experience with Power BI a plus
• IT support experience a plus
• Previous experience with events and/or event online registration platforms a plus
• Experience with non-profits and volunteerism a plus
• Four-year degree preferred

Salary: Commensurate with experience and qualifications.

Interested candidates should submit a letter of interest, salary qualifications and a resume by May 15, 2017 to jobsearch4@tcmevents.org

Twin Cities In Motion (TCM) is searching for a full-time Race Operations Coordinator. TCM plans and executes the region’s premier events, including the Medtronic Twin Cities Marathon, a Top 10 U.S. Marathon. With a mission of promoting healthy lifestyles by igniting everyone’s inner athlete, TCM is proud to provide financial support to youth and professional athlete initiatives.

The Race Operations Coordinator is responsible for organizing and managing race operations for select TCM races including the newly acquired Women Run the Cities and contributing to other TCM events and race operations as assigned. This new position supports the expanding portfolio of TCM races and events and works directly with the TCM Race Operations team, including the Race Director (RD) and Race Operations Manager (ROM).

Strong communication, organization, and leadership skills are critical for the Race Operations Coordinator position. The position reports to the Race Director (RD) and is responsible for the following:

• Serve as the lead race planner and manager for assigned TCM races and events, with support provided by the Race Operations Interns and direction from the RD and ROM. Responsibilities include, but are not limited to:

o Coordinate event site, traffic management, planning and permits with city agencies

o Manage logistics document

o Work with Event Experience Manager (EEM) on participant activities, start/finish area traffic flow and event signage plan

o Work with TCM Sponsorship team to facilitate event sponsorships and partnerships

o Work with vendors and manage contract obligations

o Coordinate vehicle plans, including rentals and assigned drivers

o Coordinate with Volunteer Manager to secure volunteers including medical leads

o Collaborate with volunteer committee and attend regularly scheduled meetings (evening or morning meetings may apply)

o Assist in the registration and results process, working with the Registration Coordinator

o Procure volunteer and committee/staff race gear

• Provide significant race management support for other TCM races, including the Medtronic Twin Cities Marathon weekend events

• Assist with defining and managing budgets, submitting requests for proposals, and tracking expenses

• Assist in managing warehouse inventory and logistics

• Provide direction to the Race Operations Intern

• Other duties as apparent and as assigned by the RD

Qualifications

• Minimum 1-2 years race management experience and/or project management experience

• Proven ability to work with peer, community and volunteer groups

• Skillful communicator able to effectively interact with a diverse group of personalities

• Effective leader, able to build consensus among all constituencies

• Strong interpersonal, organizational and planning skills

• Ability to regularly lift weights for events up to 25 lbs. and occasionally weights up to 40 lbs.

• Available to work non –traditional business hours during assigned events and to attend evening and morning meetings

• Able to handle busy, fast-paced, deadline-driven environment, with attention to detail and ability to maintain a calm presence during challenging situations

• Four-year degree preferred

• Experience with non-profits and volunteerism a plus

Salary: Commensurate with experience and qualifications.

Interested candidates should submit a letter of interest, salary qualifications and a resume by May 15, 2017 to jobsearch2@tcmevents.org

Twin Cities In Motion (TCM) is searching for a full-time Marketing & Communications Director. TCM is the non-profit organization responsible for organizing and hosting the Medtronic Twin Cities Marathon – a top ten US marathon and “The Most Beautiful Urban Marathon in America”® – and a year-long calendar of running events. TCM, a respected industry leader for the past 35 years, strives to give the best experience possible to runners, volunteers, sponsors, vendors, spectators, and the community.

Maturity, leadership and executive-level thinking are critical skills for the Marketing & Communications Director position. The position will define, execute, and oversee the brand/reputation and marketing strategy of TCM’s events and programs, including developing marketing plans and related budgets, overseeing media outreach, social media, design, retail, and experience;, and working closely with the sales and operations team. The position will participate in the senior leadership team.

This position reports to the Executive Director and is responsible for the following:

• Develop, define, and execute marketing strategies and tactics, including business-driving marketing and experience plans that drive event registration growth and brand loyalty. Direct all aspects of advertising, including online, event-based, direct, etc. Help develop new products that meet market needs.
• Direct the strategy and creative for all marketing assets, including race swag, event assets, collateral, website, social media, etc.
• Grow TCM’s brand awareness and affinity, conducting and analyzing market and customer research.
• Manage P&L for TCM’s retail line, including year-round sales and its Marathon Weekend stores.
• Lead TCM’s crisis strategy, ensuring all public relations, media relations, and communications efforts reflect positively on TCM’s brand.
• Manage three full-time staff (Media & Communications Manager, Online Engagement Manager, and Events Experience Manager), interns, as well as the volunteer-based Marketing & Public Relations Division, comprised of three committees. Establish effective working relationships and ensure staff and volunteers are meeting goals. Direct all marketing-related budgets.
• Work closely with the sales/partnerships team, supporting efforts to grow sponsorship revenue.
• Create and foster strategic relationships with vendors including creative and advertising agencies, media, sponsors and partners.
• Serve on TCM’s senior leadership team, helping direct the organization’s overall strategy and goals.
• Like all TCM employees, have a significant presence at most TCM events.
• Other responsibilities as assigned and apparent.

Qualifications:

• Minimum 7+ years marketing experience.
• Strategic marketing experience in sports or participant event production community preferred.
• Experience with non-profits and volunteers a plus.
• Demonstrated strategic leadership and creative thinking.
• Effective leader and manager, able to build consensus and motivate others.
• Effective oral and writing communication skills. Strong interpersonal and planning skills.
• Able to handle busy, fast-paced, deadline-driven environment, with attention to detail and ability to maintain a calm presence during challenging situations.
• Four-year degree required in marketing or related field.

Salary: Commensurate with experience and qualifications.

Interested candidates should submit a letter of interest, salary qualifications and a resume by May 15, 2017 to jobsearch1@tcmevents.org.

The Spring 2017 issue of MNFEA's Insider newsletter is now online and ready to be viewed. This edition features details about our upcoming events, highlights from our 2017 Annual Conference in Brainerd, a new MNFEA-sponsored scholarship, industry news, details on our Spring Membership Drive, and much more!
Click here to read!