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Multiple Job Openings - Anderson Race Management

Sunday, March 04, 2018 8:54 PM | Junia Joseph-Benham (Administrator)


Anderson Race Management (ARM) is your first stop for race planning and promotion. Whether you’re starting with an idea, you’ve got your course set and just need the equipment, or you could use a little help with registration, timing and results, Anderson Race Management can get you to the finish line.

Anderson Race Management is currently hiring for several positions, see below for full details on each. Interested candidates should submit resumes via email to Lois Hippen at lois@andersonraces.com


Race Logistics Director:
ARM is seeking a race logistics director to execute ARM events. This is a senior management position, this position will serve 2 primary functions: (1) event planning and execution, and (2) execution of many action items/special projects. This position will report to the Owner/CEO of Anderson Race Management but will also be an integral member of the ARM management team. Assist ARM CEO in preparing comprehensive plans covering all phases of event logistics.

Compensation: Commensurate with experience and qualifications.
Hours: Full Time
Schedule: Flexible but Must be available weekends for events

Responsibilities:

  • Develop and execute staffing plans for all race routes, which includes intersection details and management for police/security/volunteers, as well as key operations staff.
  • Create, organize and execute equipment plans for all races – signage, equipment, barricades, water station supplies and other materials for use on the course.
  • Plan and stage all start and finish line sites/plans.
  • Attend meetings with city services agencies to discuss race weekend logistics including meetings with aid station volunteers, public utilities and other groups as necessary.
  • Manage and organize all event equipment at storage locations and create a system for efficiently distributing and retrieving it on race weekends.
  • Execute course route communications for all events. This includes distributing information to neighborhoods, neighborhood association leaders, area churches and other key agencies and leaders.
  • Manage race operation vendors: site equipment orders, course equipment orders and other race related vendors.
  • Develop a strategy/plan for course entertainment for events and work with event and organizational staff and volunteers to execute the plan.
  • Work directly with volunteer groups for water stations and course support on all ARM managed events.
  • Adhering budget guidelines and keeping accurate records of payments and dollars spent throughout the ordering process.
  • Coordinate race participant amenities (medals, shirts, merchandise, bibs) for all ARM managed events, which includes: Procure bids from vendors; Work with the team to create design; Forecast quantities and place orders

Qualifications:
  • Minimum of 2 years event project management, preferably in sports.
  • Strong logistics/operations background.
  • Experienced at sport event permitting.
  • Strong attention to detail.
  • Bachelor’s degree required.
  • Team oriented; willingness to both lead and follow.
  • Strong presentation and communications skills.
  • Detail orientated with the ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment.
  • Proficient in Microsoft Business Applications.

Preferred Skills:
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Ability to effectively manage multiple projects and work under tight deadlines.
  • Passion for sports (especially running)

Registration/Refreshments Coordinator
The race day registration/refreshments coordinator is responsible for the management of all aspects of registration and refreshments at the start and finish line of ARM events. The race day registration/refreshments coordinator will be responsible for the setup of the registration, event t-shirts and refreshments, the unloading of equipment for the event. You need to be detail focused, enjoy problem solving and possess a “can do” attitude. This is a part-time position with hours increasing May-October during the peak of the road-racing season.

Compensation: Fee per event
Hours: 5-10 hours per event
Schedule: Weekends

Responsibilities include:
  • Setting up tables for registration, refreshments and t-shirts.
  • Setup race day registration.
  • Setup pre-registered packet pickup.
  • Directing participants of next steps.
  • Provide information about the event.
  • Trouble shooting registration issues.
  • Collecting registration fees, collected fees are to be given to the client or ARM race director.
  • Coordinating volunteers on race day to ensure that all forms are filled out completely.
  • Tearing down of the registration tables, refreshment and t-shirt areas post race.
  • Coordinating volunteers to ensure that refreshment supplies are maintained throughout the event.
  • Loading of supplies following the event.
  • Coordinating all chronotrack changes/updates in the computer prior to the start of the race.

Preferred Skills:
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Passion for sports (especially running)

Social Media Coordinator
The social media coordinator is responsible for the management of all aspects of social media related to all ARM events. This position allows runners to find out about and brag about how they can and have achieved their dreams by providing them with their information and photos arm events. You would need to be technologically savvy, like fast paced environments and not get flustered easily. You need to be detail focused, enjoy problem solving and possess a “can do” attitude.

Compensation: Hourly position
Hours: 10-20 hours per week increasing during the summer months and decreasing during the off-season.
Schedule: Flexible but Must be available weekends for events

Responsibilities Include:
  • Schedule, write and manage most of our social channels (Facebook, Twitter, Instagram, LinkedIn, Flickr, Pinterest).
  • Mine social media conversations, engage in conversation on behalf of the brand and collaborate with internal teams to craft responses when necessary
  • Manage, write and perform updates on company websites and blogs (Squarespace and WordPress)
  • Develop and create web pages/sites as needed
  • Create and maintain content calendar for all social and digital channels
  • Provide monthly analysis and reporting on our social media and digital platforms to show progress and communicate insights
  • Create digital and social graphics using Creative Suite (InDesign, Photoshop)
  • Other duties as assigned

Required Skills:
  • 4-year degree from an accredited university.
  • Experience in marketing, social media, advertising or a related field.
  • Must possess a solid understanding of the social media universe, including Facebook, Twitter, Pinterest, YouTube, Twitter, Flickr, SnapChat, Instagram, WordPress, blogs and other related online platforms, social media optimization strategies, and interactive marketing principles.
  • Proficient with a broad range of analytic tools and metrics including Google Analytics, SEO writing, Facebook Insights, HootSuite, CoSchedule, etc.
  • Working knowledge of Adobe Creative Suite applications, including InDesign and Photoshop
  • Working knowledge of HTML and CSS
  • Excellent written and verbal communication skills.
  • Highly motivated with a passion for blogging and staying agile and authentic on social media
  • Excellent organizational skills with the ability to handle and prioritize multiple projects
  • You operate best within a collaborative team environment and can take the lead when necessary to articulate and present your ideas.
  • You have an eye for great photography and a knack for writing pithy, call to action copy that is appropriate for social media channels.

Preferred Skills:
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Detail orientated with the ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment.
  • Passion for sports (especially running)

Part-Time Timer
The timer is responsible for the management of all aspects of timing related to various ARM events and the maintenance of the timing equipment. This position allows runners to achieve their dreams by providing them with their race times and results at various arm events. You would need to be technologically savvy, enjoy fast paced environments and not get flustered easily. You need to be detail focused, have good problem solving and possess a “can do” attitude. This is a part-time hourly position with hours increasing May-October during the peak of the road racing season.

Compensation: Hourly position
Hours: 5-20 hours per week increasing during the season and decreasing in off-season
Schedule: Flexible but Must be available weekends for events.

Responsibilities:
  • Meet with the team/clients to identify what is required for the results for an event.
  • Creating a plan for the event timing.
  • Setup software for events, including entrant data.
  • Prepare and test timing equipment and other hardware.
  • Manage the on-site timing: setting up equipment, scoring the race, management of results, posting of results and problem solving.
  • Provide stats, information about finishers results as well assisting runners with questions.
  • Manage timing equipment, maintain and performing upgrades and repair when necessary.
  • Preparation of timing chips/race numbers for events.
  • Create weekly status updates and attend all staff meetings when requested.
  • Prepare documentation pre and post event (Event reports, recaps and others as requested).
  • Provide documentation of timing processes and equipment set ups.
  • Travel to events, work in all-weather conditions on weekends and extended hours (early mornings, late nights).

Required skills:
  • Able to navigate technology, including basic networking and Microsoft business applications.
  • Ability to collaborate well with others.
  • Able to manage others professionally.
  • Possess a working cell phone and vehicle.
  • Possessing grace under pressure-issues arise and you need to be able to think on the fly.
  • Excellent written and verbal communication skills.
  • Strong customer service and leadership skills.
  • Ability to lift heavy equipment greater than 25-50 lbs.
  • Ability to work in a fast paced, ever changing environment either individually or as a team.
  • The ability to interact professionally with staff (at all levels) and clients in a fast-paced environment with a high level of professionalism and confidentiality.
  • Own strong organization skills and attention to detail.
  • Possess a strong working knowledge of safety awareness for events.
  • Possess strong decision-making skills, attention to detail and the ability to analyze data.
  • Possess a mid-level degree of computer expertise and must be willing to continue to expand your knowledge base.
  • You must be eager and capable of learning software programs on your own.

Preferred Skills:
  • Ability to work independently and self-motivated to meet deadlines in a timely manner.
  • Ability to work from your home.
  • Flexible and able to simultaneously work on various projects
  • Detail orientated with the ability to thrive in a fast-paced environment.
  • Works well under pressure and with tight deadlines.
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Energy and enthusiasm to support ARM’s mission and growth initiatives
  • Self-motivated and able to learn timing system and processes on own.

Course Coordinator
The course coordinator is responsible for the management of all aspects of the course. The course coordinator will be responsible for the maintenance of the course, the loading and unloading of all equipment at events. You need to be detail focused, enjoy problem solving and possess a “can do” attitude.

Compensation: Fee per Event
Hours: 5-10 hours per week increasing during the season and decreasing in off-season.
Schedule: Saturday & Sunday

Responsibilities include:
  • Unloading of supplies
  • Placement of course signage
  • Setup start and finish lines
  • Break down of boxes
  • Removal of trash
  • Breakdown of tents
  • Breakdown of tables
  • Pack up supplies
  • Collection of signage from the course route
  • Setup water stops
  • Pick up water stop trash and supplies
  • Assist with the setup of timing equipment

Preferred Skills:
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Passion for sports (especially running)

Intern
ARM is seeking an intern to work with their senior management to support the execution of ARM events. Interns report to senior management, the intern will serve 3 primary functions: (1) providing support for event planning and execution, (2) supporting the execution of many action items/special projects, and (3) providing support to event timers.

Compensation: $10 per hour
Hours: 5-20 hours per week increasing during the summer months and decreasing during the off-season/school year.
Schedule: Flexible but Interns Must be available weekends for events
Internship duration: 6-month commitment with an option to extend

Responsibilities:
  • Assist in the planning and execution of events
  • Willingness to learn how to time running events via ChronoTrack
  • Help manage event day volunteers
  • Attend staff meetings
  • Provide a high level of service to participants, sponsors, vendors and volunteers
  • Perform office administrative functions
  • Other duties as assigned

Required Skills:
  • Enrolled in a bachelor or master’s degree program in sport management, recreation management, event management or business required
  • Able to navigate technology, including basic networking and Microsoft business applications.
  • Interest in creating social media campaigns
  • Excellent written and verbal communication skills
  • Strong analytical and problem-solving skills
  • Proficient in Excel, PowerPoint and Word
  • Strong customer service background
  • Willingness to work in all weather conditions, on weekends and extended hours
  • Ability to lift heavy equipment greater than 25lbs
  • Ability to work in a fast paced, ever changing environment
  • Ability to self-motivate to meet deadlines
  • Work well under pressure with tight deadlines
  • Project management experience preferred but not required

Preferred Skills:
  • USATF and technical knowledge of road racing preferred.
  • CPR/AED and First Aid Certification preferred.
  • Detail orientated with the ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment.
  • Passion for sports (especially running)
  • Experienced at executing social media campaigns.


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